Audit Process
A clear path from scoping call to closing briefing
Procurement teams ask how intrusive the work will feel. This page shows the sequence we follow so buyers know when we need packets, when we ask questions, and when findings land.
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Scoping call
We agree the spend period, categories under review, and sampling depth. You leave with a document request list sized to your purchasing cycle — not a generic checklist copied from another client.
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Document intake
Purchase-order registers, supplier invoices, credit notes, and expense claims arrive in batches. We catalogue what is complete and flag gaps within five business days so your team is not guessing about blockers.
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Sample testing
High-value lines get near-full coverage; mid bands are stratified; low-value high-volume categories get focused spot checks. We compare invoices to orders, receipts, and policy clauses that actually govern your buyers.
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Clarification rounds
Ambiguous matches go back to named buyers with specific questions. Timing differences stay off the formal log until confirmed. This keeps the exception list short enough to work through.
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Findings pack and briefing
You receive a ranked exception log with evidence notes and remediation suggestions, then a live briefing with procurement and finance. We do not leave you with unexplained variance charts.
What your team prepares
- Export of PO and invoice registers for the agreed window
- Supplier master list with preferred and spot vendors marked
- Current procurement and reimbursement policies
- A single contact who can chase missing packets
Where this sits among our engagements
The process above describes the flagship Procurement Expense Audit. Narrower invoice reviews and policy assessments use a shorter version of the same rhythm.
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